Organizing Sessions
The first step in organizing the technical content of your track is the creation of sessions.
Under Organize on the administrative toolbar, click on Sessions.
Select a track. If no sessions have been created, a message to this effect will be displayed.
To create sessions, click on “Add Session.”
NOTE: For Congress, sessions can only be updated. If you need additional sessions please contact your Program or Group Representative.
Select the type of session (Technical Session, Panel Session, Open Forum, Poster Session, Workshop). Fill in the session title, description, and sponsors. A number will automatically be assigned to the session. If sessions already exist within your track, the session you create will receive the next available number (e.g., 1.1, 1.13, etc.). Click on “New Session.”
NOTE: The session type will also determine the paper type, unless specified otherwise in the course of the session development.
At this time you will be taken to a detail page from which you can update existing session information and add/assign session organizers/chairs and co-chairs.
NOTE: If you are unsure of what the session types are please review the descriptions of the types before you choose a session type.
Should you wish to update session information, follow the steps indicated above and make the appropriate changes in the detail page.
In some cases you may need to assign sessions to a topical area.
Under Organize on the administrative toolbar, click on Sessions.
Select the session that needs to be assigned a topic and click on "Move Session" in the upper right corner.
On the next screen choose the new track and/or topic and click on "Move."
Under Organize on the administrative toolbar, click on Sessions.
Select the session that needs to be deleted.
Click on the "Delete" button.
NOTE: Congress organizers cannot delete sessions. If you need to have a session deleted please contact your Group or Program Representative.
Add Session Chairs and Co-Chairs
After sessions have been created session chairs can be assigned.
Add
a session chair or co-chair. Click on “Add Organizer.”
To check if the name exists in the database (perhaps as an author),
type in the email address and click on the text to the right to “Verify
User.” If the user exists, the form will automatically fill
in the account information and this individual will receive the access
afforded to this role. Click on “Create Account” and you will be
returned to the detail page. If the user does not exist in the database,
complete the required information. Click on “Create Account”
and you will be returned to the detail page.
NOTE: A session leader has to be added before a co-chair can be
assigned to the session.
To remove an existing session chair or co-chair. If you need to remove a session chair or co-chair from the session, click on the text “Delete" to the right of the chair's name. You will be asked if you are sure you want to remove the chair. Click “OK” to remove the chair.
Assign additional session chairs.
Should you wish to assign an additional chair or co-chair to a session,
follow the steps indicated above and make the appropriate changes in the
detail page. Once you
have completed this step, you will return to the detail page to continue
creating sessions and assigning chairs and co-chairs.