Organizing Tracks/Divisions
Under Organize, click on Track/Division.
If no tracks have been created, a message to this effect will be displayed. To create a track, click on “Create New Track/Division.”
Fill in the track title and description.
Some conferences may require a track code to be entered (i.e., If the track name is Computers and Information in Engineering, the track code would be CIE). If this is the case, enter the track code in this field. Click on “Add Division/Track.”
At
this time you will be taken to a detail page from which you can update
existing track information and add/assign track leaders and co-chairs.
NOTE: Congress users are not able
to create or delete tracks.
Should you wish to update track/division information, follow the steps indicated above and make the appropriate changes in the detail page.
On the Division/Track detail page select the track/division that you want to delete.
Click on “Delete Division/Track.” You will be prompted to confirm the deletion, click "OK."
NOTE: If there are sessions and/or papers in the track you will not be able to delete the track until these have been deleted or reassigned to another area.
Add Track Leaders and Co-Chairs
Add a track leader or co-chair. Click
on “Add Organizer.” To check if the name exists in the database
(perhaps as an author), type in the email address and click on the text
to the right to “Verify User.” If the user exists the form
will automatically fill in the account information and this individual
will receive the access afforded this role. Click on “Create Account”
and you will be returned to the detail page. If the user does not exist
in the database, complete the required information. Click on “Create
Account” and you will be returned to the detail page.
NOTE: A track leader has to be added before a co-chair can be assigned
to the track/division.
To remove an existing track leader or co-chair. If you need to remove a track leader or co-chair from the track, click on “Delete” to the right of the leader's name. You will be asked if you are sure you want to remove the chair. Click “Remove Chair” to remove the track leader.
Assign additional track leaders. Should you wish to assign an additional track leader or co-chair, follow the steps indicated above and make the appropriate changes in the detail page.